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Birkirkara

    Part-time Operations Manager - Birkirkara, Malta - Quad Consultancy

    Quad Consultancy
    Quad Consultancy Birkirkara, Malta

    1 week ago

    Default job background
    Part time
    Description

    Industry: Pharma

    Location: Malta

    Basis: Part time

    Remuneration: Salary

    Main Duties:

    • Collaborate with HR, Legal, and Quality departments to manage contracts for consultants, market access providers, speakers for events, and providers for sales data, wholesaler support, etc.
    • Ensure all contracts are drafted, reviewed, and finalized in compliance with company policies and regulations
    • Work closely with the finance team to prepare line-by-line budgets
    • Align the Power-BI system with Finance during the budgeting period to ensure accurate financial reporting and analysis
    • Coordinate with Finance to ensure timely invoicing and payments
    • Monitor invoicing processes to minimize delays and discrepancies
    • Assist in coordinating and organizing congresses, webinars, ad boards, liver-days, and local master classes
    • Ensure all logistical aspects of events are effectively managed, including venue booking, travel arrangements, etc.
    • Collaborate with the global marketing team and the Benelux and Nordic Team to support the development and distribution of marketing materials
    • Ensure marketing materials meet brand guidelines and regulatory requirements

    What skills do you need?

    • A bachelor's degree in Business Administration, Operations Management, or a related field will be considered an asset
    • Proven experience in operations management or a similar role, preferably within the pharmaceutical or healthcare industry
    • Strong understanding of contract management processes and budgeting principles
    • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively
    • Proficiency in Microsoft Office Suite, particularly Excel, and experience with Power-BI is desirable
    • Exceptional communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams
    • Attention to detail and a proactive approach to problem-solving
    • Fluency in English is required, knowledge of additional languages such as Dutch, French, or Swedish is a plus, but not required

    Eligibility to work in the EU is a must

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